Services

1. 1- ACCOMODATION:
2. • Hotel Selections.
   • Rate Negotiations.
   • Make payment schedules.
   • Finalization of Contracts.
3. 2- EVENT VENUES:
4. • Venue Selections.
   • Rate Negotiations.
   • Make payment schedules.
   • Finalization of Contracts.
5. 3- DESIGN:
6. • Designing of mood boards for every function.
   • Layout planning of each venue.
   • Design detailing.
   • Scope for production, floral & lighting vendors basis detailing.
   • Selecting Décor Production and Floral contractors, detailing.
   • Negotiations with vendors.
   • Contracts & Payment schedules.
7. 4- FOOD & BEVERAGE/ CATERING MANAGEMENT:
8. • Menu / Cuisine Planning for all functions.
   • Menu finalization.
   • Rates finalizations.
   • Display arrangements.
   • Logistics budgeting for outstation weddings.
   • On ground support for Kitchen construction, lighting & wash up areas.

1. 5- PHOTOGRAPHERS, VIDEOGRAPHERS, CANDID & MONTAGE:
2. • Identifying the Photographers, Videographer and Montage artists.
   • Deciding Scope of work, basis days of events and requirements.
   • Closing Rates.
   • Contracts & Payments schedules.
3. 6- ENTERTAIMENT:
4. • Sourcing of performing artists, entertainers for all functions.
   • Selecting the entertainers.
   • Travel & Stay / Logistics planning.
   • Negotiations.
   • Rates finalizations.
   • Collecting and rationalizing theTech riders with size of event and the Artists, incl supplying alternatives if need be for S&L.
   • Identifying vendors for sound and lights depending upon the tech rider received from artist.
5. 7- SPECIAL ARRANGEMENTS:
6. • Wedding Cards & Wedding Stationary.
   • Trousseau Packing.
   • Gifting – hampers at rooms, party give aways.
   • Special entries.
   • Flaring Bar tenders.
   • Ice scuptures.
   • Floral sculptures.
   • Local Artists / Cavalries/ Bands.
   • Mehendi artists.
   • Special Effects.
   • Fireworks.
   • Floral showers.
   • Accessories & Knick knacks as fun elements.

1. 8- EVENT PLANNING & MANAGEMENT THEREAFTER:
2. • Planning “on ground team sizes”, where on ground teams are handpicked basis the size of the event and its detailing.
   • Preparing Function sheets.
   • Preparing program flows.
   • Detailing of all events with vendors and suggesting or adding inputs wherever required.
   • Hospitality & Airport, Guest reception Planning.
   • Selection of “On Ground Crew” for
   • • On ground Management – Hospitality & Logistics.
     • On ground Management - Production (Décor aspects of Construction, Tenting, assembly of Props, Linen).
     • On ground Management - Artist/ entertainer managers.
     • On ground Management - Florals.
     • On Ground Management - Venue Lighting.
     • On Ground Management - Ambient Lighting & Special effects.
     • On ground Management - F&B.
     • On ground Management - Affiliated services.
     • On Ground Management - Transport Management.
3. 9- BUDGET & PAYMENTS MANAGEMENT:
4. • Assistance in preparing a tentative wedding budget for the wedding.
   • Records of Advances, balance payments, petty cash etc. in case required.

1. 1- ACCOMODATION :
2. • Assistance in preparing rooming list two weeks before arrival.
   • Assistance in preparing Arrival & Departure list with hotel FO staff.
   • Room allocations pre-wedding, with your family and hotel staff.
3. 2- HOSPITALITY & TRANSPORT LOGISTICS TEAM TAKES OVER:
4. • Planning & Preparation of room amenities.
   • Before check ins of guests in room amenities would be placed in each room along with the welcome letters.
   • Pre-check ins basis availability.
   • Room keys along with an itinerary would be handed over to guests.
   • Ensure that welcome drink is served to guests on arrival by the hotel.
   • Manage Baggage for the guests at the time of check ins - delivered to their respective rooms.
   • 45 minutes before any function a reminder call would be given to all guests in their rooms.
   • All drivers of the respective guests would be lined up before transfers.
   • Turn down service to be coordinated every night.
   • In case required then appointments with beauticians would also be arranged.
   • In case of ironing facility or laundry provided the same would also be coordinated.
   • Coordination with Travel Company.
   • All departure dates and flight details would be reconfirmed during the stay of the guests to ensure smooth check out of all guests.
   • Reminder calls to all vendors as per their reporting time at respected venues.

1. 3- At Airport (for destination weddings):
2. • Dedicated people at the airport who would be keeping a track of flight arrivals with customized placards.
   • Guests would be escorted to the vehicles for transfer to the hotels.
   • Each car can be tagged with stickers & car numbers and details of all drivers including reporting & closing time would be kept a track on.
   • All driver names, mobile numbers, vehicle numbers would be with Sound of Music team.
   • Assistance in providing Cologne towels, Mineral water / juices would be served in the cars incase required.
3. 4- EVENT VENUES:
4. • Availably / and set up timings closure at each selected venue.
   • Preparing for night shift, generators and power supply.
   • Licenses for performers.
   • Staffing.
5. 5- DESIGN DECOR:
6. • Décor deliver as per detailing with production, florals, fabricators, lights & sound engineers/ artists.
   • Placement as per Layout planning of each venue.
   • Monitor Design implementation.
   • Maintain delivery time.

1. 6- FOOD & BEVERAGE/ CATERING MANAGEMENT:
2. • On ground support for Kitchen construction.
   • Tenting, tables, platforms.
   • Power supply & lighting.
   • wash up areas.
   • Uniform room.
   • Maintain delivery time.
   • A dedicated team from Sound of Music would also keep a check on the alcohol consumed on each bar during all events.
   • Ensuring service of starters at all functions from hotel / caterer, ensuring food is refilled properly, all food items on buffet are hot etc.
3. 7- PHOTOGRAPHERS, VIDEOGRAPHERS, CANDID & MONTAGE:
4. • Briefing of day’s events.
   • Special coverages requirement.
   • Ensuring time schedule is followed.
5. 8- ENTERTAIMENT:
6. • Performers stage set up - Sound and Light.
   • Pick up & drop off for all performing artists.
   • Ensuring local Travel to and from venue is managed.
   • Ensure special needs at Hotel for Stay is in place.
   • Equipment transportation to & from each venue.
   • Crew transportation.
   • Tech riders check.
   • Sound Check.
   • F&B during performances.

1. 9- SPECIAL ARRANGEMENTS:
2. • Timely delivery of all chosen special arrangements.
   • Payments
3. 10- EVENT PLANNING & MANAGEMENT THEREAFTER:
4. • Executing & implementing Function sheets.
   • Managing on time program flows.
   • Hospitality & Airport, Guest arrivals & their reception
   • “On Ground Event Management” teams with responsibility as assigned
   • • Hospitality & Logistics
     • Production (Décor aspects of Construction, Tenting, assembly of Props, Linen)
     • Artist/ entertainer managers
     • Florals
     • Venue Lighting
     • Ambient Lighting & Special effects
     • F&B
     • Affiliated services
     • Transport Management
5. 11- BUDGET & PAYMENTS MANAGEMENT:
6. • Assistance in preparing a tentative wedding budget for the wedding.
   • Records of Advances, balance payments, petty cash etc. in case required.

1. Settlement of bills with affiliates , hotels , vendors (if required).
2. Thank You letters to all the attendees (if required).