Services
Below are a comprehensive listing of our suggestions for a wedding, we expect our clients to choose all they require our involvement in, basis which we finalize our final scope of work and tailor make a fee accordingly – this is a sequential schedule that will help you.

Pre-Wedding

Services
  1. 1- ACCOMODATION:
    • Hotel Selections.
    • Rate Negotiations.
    • Make payment schedules.
    • Finalization of Contracts.
  2. 2- EVENT VENUES:
    • Venue Selections.
    • Rate Negotiations.
    • Make payment schedules.
    • Finalization of Contracts.
  3. 3- DESIGN:
    • Designing of mood boards for every function.
    • Layout planning of each venue.
    • Design detailing.
    • Scope for production, floral & lighting vendors basis detailing.
    • Selecting Décor Production and Floral contractors, detailing.
    • Negotiations with vendors.
    • Contracts & Payment schedules.
  4. 4- FOOD & BEVERAGE/ CATERING MANAGEMENT:
    • Menu / Cuisine Planning for all functions.
    • Menu finalization.
    • Rates finalizations.
    • Display arrangements.
    • Logistics budgeting for outstation weddings.
    • On ground support for Kitchen construction, lighting & wash up areas.

  1. 5- PHOTOGRAPHERS, VIDEOGRAPHERS, CANDID & MONTAGE:
    • Identifying the Photographers, Videographer and Montage artists.
    • Deciding Scope of work, basis days of events and requirements.
    • Closing Rates.
    • Contracts & Payments schedules.
  2. 6- ENTERTAIMENT:
    • Sourcing of performing artists, entertainers for all functions.
    • Selecting the entertainers.
    • Travel & Stay / Logistics planning.
    • Negotiations.
    • Rates finalizations.
    • Collecting and rationalizing theTech riders with size of event and the Artists, incl supplying alternatives if need be for S&L.
    • Identifying vendors for sound and lights depending upon the tech rider received from artist.
  3. 7- SPECIAL ARRANGEMENTS:
    • Wedding Cards & Wedding Stationary.
    • Trousseau Packing.
    • Gifting – hampers at rooms, party give aways.
    • Special entries.
    • Flaring Bar tenders.
    • Ice scuptures.
    • Floral sculptures.
    • Local Artists / Cavalries/ Bands.
    • Mehendi artists.
    • Special Effects.
    • Fireworks.
    • Floral showers.
    • Accessories & Knick knacks as fun elements.
Services

Services
  1. 8- EVENT PLANNING & MANAGEMENT THEREAFTER:
    • Planning “on ground team sizes”, where on ground teams are handpicked basis the size of the event and its detailing.
    • Preparing Function sheets.
    • Preparing program flows.
    • Detailing of all events with vendors and suggesting or adding inputs wherever required.
    • Hospitality & Airport, Guest reception Planning.
    • Selection of “On Ground Crew” for
      • On ground Management – Hospitality & Logistics.
      • On ground Management - Production (Décor aspects of Construction, Tenting, assembly of Props, Linen).
      • On ground Management - Artist/ entertainer managers.
      • On ground Management - Florals.
      • On Ground Management - Venue Lighting.
      • On Ground Management - Ambient Lighting & Special effects.
      • On ground Management - F&B.
      • On ground Management - Affiliated services.
      • On Ground Management - Transport Management.
  2. 9- BUDGET & PAYMENTS MANAGEMENT:
    • Assistance in preparing a tentative wedding budget for the wedding.
    • Records of Advances, balance payments, petty cash etc. in case required.


During Wedding


  1. 1- ACCOMODATION :
    • Assistance in preparing rooming list two weeks before arrival.
    • Assistance in preparing Arrival & Departure list with hotel FO staff.
    • Room allocations pre-wedding, with your family and hotel staff.
  2. 2- HOSPITALITY & TRANSPORT LOGISTICS TEAM TAKES OVER:
    • Planning & Preparation of room amenities.
    • Before check ins of guests in room amenities would be placed in each room along with the welcome letters.
    • Pre-check ins basis availability.
    • Room keys along with an itinerary would be handed over to guests.
    • Ensure that welcome drink is served to guests on arrival by the hotel.
    • Manage Baggage for the guests at the time of check ins - delivered to their respective rooms.
    • 45 minutes before any function a reminder call would be given to all guests in their rooms.
    • All drivers of the respective guests would be lined up before transfers.
    • Turn down service to be coordinated every night.
    • In case required then appointments with beauticians would also be arranged.
    • In case of ironing facility or laundry provided the same would also be coordinated.
    • Coordination with Travel Company.
    • All departure dates and flight details would be reconfirmed during the stay of the guests to ensure smooth check out of all guests.
    • Reminder calls to all vendors as per their reporting time at respected venues.
Services

Services
  1. 3- At Airport (for destination weddings):
    • Dedicated people at the airport who would be keeping a track of flight arrivals with customized placards.
    • Guests would be escorted to the vehicles for transfer to the hotels.
    • Each car can be tagged with stickers & car numbers and details of all drivers including reporting & closing time would be kept a track on.
    • All driver names, mobile numbers, vehicle numbers would be with Sound of Music team.
    • Assistance in providing Cologne towels, Mineral water / juices would be served in the cars incase required.
  2. 4- EVENT VENUES:
    • Availably / and set up timings closure at each selected venue.
    • Preparing for night shift, generators and power supply.
    • Licenses for performers.
    • Staffing.
  3. 5- DESIGN DECOR:
    • Décor deliver as per detailing with production, florals, fabricators, lights & sound engineers/ artists.
    • Placement as per Layout planning of each venue.
    • Monitor Design implementation.
    • Maintain delivery time.

  1. 6- FOOD & BEVERAGE/ CATERING MANAGEMENT:
    • On ground support for Kitchen construction.
    • Tenting, tables, platforms.
    • Power supply & lighting.
    • wash up areas.
    • Uniform room.
    • Maintain delivery time.
    • A dedicated team from Sound of Music would also keep a check on the alcohol consumed on each bar during all events.
    • Ensuring service of starters at all functions from hotel / caterer, ensuring food is refilled properly, all food items on buffet are hot etc.
  2. 7- PHOTOGRAPHERS, VIDEOGRAPHERS, CANDID & MONTAGE:
    • Briefing of day’s events.
    • Special coverages requirement.
    • Ensuring time schedule is followed.
  3. 8- ENTERTAIMENT:
    • Performers stage set up - Sound and Light.
    • Pick up & drop off for all performing artists.
    • Ensuring local Travel to and from venue is managed.
    • Ensure special needs at Hotel for Stay is in place.
    • Equipment transportation to & from each venue.
    • Crew transportation.
    • Tech riders check.
    • Sound Check.
    • F&B during performances.
Services

Services
  1. 9- SPECIAL ARRANGEMENTS:
    • Timely delivery of all chosen special arrangements.
    • Payments
  2. 10- EVENT PLANNING & MANAGEMENT THEREAFTER:
    • Executing & implementing Function sheets.
    • Managing on time program flows.
    • Hospitality & Airport, Guest arrivals & their reception
    • “On Ground Event Management” teams with responsibility as assigned
      • Hospitality & Logistics
      • Production (Décor aspects of Construction, Tenting, assembly of Props, Linen)
      • Artist/ entertainer managers
      • Florals
      • Venue Lighting
      • Ambient Lighting & Special effects
      • F&B
      • Affiliated services
      • Transport Management
  3. 11- BUDGET & PAYMENTS MANAGEMENT:
    • Assistance in preparing a tentative wedding budget for the wedding.
    • Records of Advances, balance payments, petty cash etc. in case required.

Post Wedding Arrangements
  1. Settlement of bills with affiliates , hotels , vendors (if required).
  2. Thank You letters to all the attendees (if required).

Lets have a Cup of Coffee

  • Villa 131, The Laburnum
  • Sushant Lok 1 , Block A,
  • Gurgaon 122002, Haryana
  • +91 98110 50555
  • meher.sarid@gmail.com

Awards

100 MOST TALENTED Retail Professionals
Feb 2015
Brand Ambassador Inbound Tourism Malaysia
May 2006
Pride Of India, Gold Medal & Award
Dec 2009

     

 2019